2015 Special Board of Directors Meeting

October 29, 2015

 

Seymour, TX   Charlie Trayer’s

 

President Tim Miser called the meeting to order at 4:25 P.M.

 

Board members present, Shane Roberts, Mike Craddock, Jimmy Tillman, John Jacot, Tim Miser, Gary Ericsson, and Charlie Trayer. Also present was a guest, Melissa Ogden. Wyn'd Roberts was also present to take minutes.

 

The reason for the special meeting was to discuss and vote on several issues before the annual meeting so the membership could vote on them.

 

The issues are:

Increase annual membership fee to $30. Jimmy Tillman made the motion to make this increase, Mike Craddock second. Motion carried.

 

Life membership: After much discussion John Jacot made the motion to start Life Membership, the fee would be $500 with a buckle or the option of $400 without buckle. The buckle will have the Hangin’ Tree Cowdog Association logo and the lettering Life Member and member’s name. Very nice buckle. Mike Craddock second. Motion carried.

 

Increase registration fees:

Jimmy Tillman made the motion to the following increase.

 

Litter fees to $45 within 3 months, $90 within 3 to 6 months, and $135 within 6 to 12 months.

 

After 12 months the litter is no longer eligible to be registered.

 

Permanent registration $30. Transfer of ownership $15.

 

With the increase secretary fees stay the same.

 

Shane Roberts second the motion. Motion carried.

 

Changes and additions to the Constitution & Bylaws: Charlie Trayer went thru the bylaws and explained the changes and additions and why we needed to make them. John Jacot made the motion to make the proposed changes and additions. Mike Craddock second. Motion carried.

 

Advertising on the web site: Mike Craddock explained how we can generate some income for the association by accepting advertising on our web site. John Jacot made the motion to start doing this. Shane Roberts second. Motion carried.

 

Selling Merchandise:  Mike Craddock explained how we can generate some income for the association by selling merchandise ( hoodies, caps, T-shirts etc.) Charlie Trayer made the motion to go forward with this with Mike Craddock and O.B. Utley in charge of it. Second by Jimmy Tillman. Motion carried.

 

Futurity Pay Out:  

Charlie Trayer explained that after all entry fee payments have been made and the sponsor’s added money to the purse what the prize money will be as to the schedule placed on the web site. The following is the payout for the futurity.

 

Total   Entry Fees           $ 4,650

Added Money                 $ 1,000

Total Purse                     $ 5,650

1st Go round  10%          $ 565         1st  $339 – 2nd  $226

2nd Go round 10%         $ 565         1st  $339 – 2nd  $226

Finals  80%                     $4,520       1st  $ 3,164  + Buckle

                                                          2nd  $ 1,356 + Buckle

                                                          3rd   Buckle

 

Jimmy Tillman made the motion to accept the payout schedule. Mike Craddock second. Motion carried.

 

The meeting guest, Melissa Ogden, DNA committee member, gave an in-depth presentation on DNA testing. Melissa has put in many hours studying and getting the rules in place. After much discussion, questions and answers Jimmy Tillman made the motion to go forward with the proposal Melissa presented with the cost of each DNA test being $65. John Jacot second the motion. Motion carried.

 

Jimmy Tillman moved the meeting adjourn, Gary Ericsson second. Motion carried.

 

Meeting adjourn 6:51 P.M.

Submitted by Executive Director Charlie Trayer

The Ultimate Cowboys Dog